St. Gabriel Catholic School
2227 Parkway Dr.   Burlington, ON   L7P 1S9
tel: (905) 332-3333    fax: (905) 332-7566


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Information
By-laws

ST. GABRIEL CATHOLIC SCHOOL COUNCIL BY-LAWS
 Revised May/June 2008

The St. Gabriel Catholic School Council will abide by the following:

  • The suggested By-Laws for Catholic School Council Operation in the Halton Catholic District School Board’s Operations Manual, “School Councils: Strengthening our Partnerships”, based upon The Ministry of Education’s Policy 612/00 and the accompanying document, “School Councils: A Guide for Members” (2001).

  • H.C.D.S.B. School Board Policy No. 1-23.

The aforementioned Operation Manual and policies address the following:

  • Benefits of a Catholic School Council

  • Catholic School Councils and Committee Structures

  • Catholic School Councils and the Board

  • Membership of Catholic School Councils

  • Committee Structure

  • Elections of Members

  • Term of Office

  • Roles of Catholic School Council Members

  • Responsibilities of Catholic School Council Members

The following items are additional By-Laws specific to the St. Gabriel Catholic School Council:

C.S.C. Term of Office:

  • As per Regulation 612/00, the C.S.C. mandate ends in June of every school year.

  • Should the principal require C.S.C. advice during the interim (July to September), prior to the formation of the new C.S.C., the previous C.S.C. membership may be consulted..

  • Minutes, Financial Statements, Recommendations made to the Administration/Board, by a previous C.S.C. will not be revisited in subsequent years.

Meetings

It is recommended that:

  • there be no more than six meetings per year

  • Special meetings may be called by the Chair at such times as deemed to be necessary.

  • the meetings are no longer than 90 minutes in length.

  • If there is an inadequate number of Parent Representatives in attendance, and if the Parish or Community Representative is a parent, they may serve as a Parent Representative for the duration of the meeting in order to fulfill quorum expectations.

  • Resolved issues from previous meetings and/or school years will not be revisited without prior consultation with the Chair and school administration.

  • The last ten minutes of every meeting will end with a Question Period wherein the questions will be addressed to the Chair and then referred to the administration and/or membership as appropriate. Outstanding questions may be deferred to the next meeting.

Communication

  • The C.S.C. membership may agree to communicate/consult via e-mail provided that the results of the same are reported upon at the following C.S.C. meeting and reflected in the minutes if appropriate.

  • Communications from the Catholic School Council to the larger parent community, shall take place as required in the St. Gabriel School community newsletter and/or the school website.

  • The Catholic School Council chair, in cooperation with the principal, will endeavour to have the agenda, committee reports and minutes published on the school website and posted on the Community Board in a timely fashion.

Officers and Committees

  • The Catholic School Council may establish and dissolve committees for specific or general purposes or events as deemed necessary by the voting membership.

  • Recording Secretary: May be an appointed and/or rotating position as determined by the C.S.C. membership.

  • Treasurer: As of September 2005, the C.S.C. does not have an account independent of the school and therefore, the position of “Treasurer” is no longer required. To that end, the school administration and secretary will produce financial statements regarding Catholic School Council fundraising events as required. Minimally, the school administration and secretary will produce a year end financial statement to be published with the Catholic School Council’s Annual Report which will be posted on the Community Board and on the school’s website.

Conflict Resolution

  • Any C.S.C. member and/or individual(s) in attendance who refuses to exhibit appropriate decorum will be addressed by the C.S.C. Chair and/or the school principal. The individual(s), under the authority of the school principal, may be removed from the meeting/school property if required. Participation in future meetings and/or presence on school property will be determined by the school principal.

  • Any dispute between members of the Catholic School Council, which cannot be resolved by the parties involved in cooperation with the school administration, shall be referred to the Superintendent of Schools for review.

Minutes, Financial Statements and Annual Report

  • All C.S.C. Minutes, Financial Statements and Annual Report will be accessible on the school’s website and at the school, in hard copy, for 4 years.

Revisions to the By-Laws

  • The By-Laws specific to the St. Gabriel C.S.C. are to be reviewed annually with changes made as required.

  • Any proposed changes must be presented to the C.S.C. for review and approval.